In response to latest analysis on worker offboarding, 70% of IT professionals say they’ve skilled the damaging results of incomplete IT offboarding, whether or not within the type of a safety incident tied to an account that wasn’t deprovisioned, a shock invoice for sources that are not in use anymore, or a missed handoff of a important useful resource or account. That is regardless of a mean of 5 hours spent per departing worker on actions like discovering and deprovisioning SaaS accounts. Because the SaaS footprint inside most organizations continues to increase, it’s changing into exponentially tougher (and time-consuming) to make sure all entry is deprovisioned or transferred when an worker leaves the group.

How Nudge Safety might help

Nudge Safety is a SaaS administration platform for contemporary IT governance and safety. It discovers each cloud and SaaS account ever created by anybody in your group, together with generative AI apps, providing you with a single supply of reality for departing customers’ accounts and OAuth grants that must be deprovisioned, revoked, or transferred.

And, a built-in playbook walks you thru a complete guidelines for IT offboarding in alignment with Google and Microsoft finest practices. The playbook might help you save as much as 90 % of the effort and time concerned in SaaS offboarding by automating time-consuming, easy-to-miss duties like revoking OAuth grants and resetting passwords for accounts outdoors of single sign-on (SSO).

‍Let’s check out how Nudge Safety helps you with every step so you may guarantee full offboarding of SaaS accounts.

1. Revoke entry to Google Workspace or Microsoft 365

As soon as you’ve got chosen the worker you must offboard, step one is to confirm the standing of their Google or Microsoft account.

Initially, you will need the worker’s Google or Microsoft account to stay lively whilst you full different offboarding duties. Nonetheless, you will wish to make certain the consumer can not entry the account by resetting their password and disabling any restoration strategies they could have arrange. Nudge Safety helps you confirm the standing of every of those steps so you may make sure that entry has been revoked.

2. Switch possession of important sources.

Earlier than you start deprovisioning your departing worker’s accounts, you will wish to establish and transition possession of important sources like AWS root consumer accounts, company domains, social media accounts and extra.

Nudge Safety robotically identifies important sources owned by your departing worker and guides you thru easy methods to switch possession to different staff members. For every useful resource, Nudge Safety supplies detailed directions with useful hyperlinks and a abstract of different app customers who may take over accountability for every useful resource. As you undergo the listing, you may affirm that you’ve got transferred possession or log your determination to disregard a specific useful resource that does not must be transferred.

3. Evaluate and replace app-to-app integrations.

OAuth grants are sometimes used to allow app-to-app integrations and automation so if a departing worker’s OAuth grants are revoked with out overview, this might disrupt day-to-day operations.

Nudge Safety reveals you all app-to-app OAuth grants and scopes for the departing worker so you may assess the potential enterprise impression of every integration and decide if it must be recreated with one other account. You will additionally see who the opposite customers of that utility are so you may have interaction them as wanted. This step of the offboarding course of will assist make sure that automated enterprise processes proceed to work as anticipated after the worker leaves the group.

4. Revoke SSO-managed accounts.

This step is simple. With the clicking of a button (and with out leaving the Nudge Safety dashboard), you may revoke entry to the entire accounts managed by your single sign-on (SSO) supplier, like Azure AD or Okta. In a while, the playbook will even stroll you thru cleansing up the contents of these accounts.

5. Revoke entry to apps authenticated through OAuth.

OAuth grants make it straightforward for workers to create new accounts just by selecting the choice to authenticate with Google Workspace or Microsoft 365. Nudge Safety makes it simply as straightforward for safety and IT groups to establish and revoke departing customers’ OAuth grants instantly from Nudge Safety. Now that you have already reviewed and recreated any scopes associated to app-to-app integrations, you may revoke the remaining app entry granted through OAuth.

6‍. Revoke entry to unmanaged accounts.

OAuth grants and SSO-managed accounts solely present a partial view of your departing worker’s entry. Lingering SaaS sprawl can go away doorways open for illegitimate entry to delicate sources and knowledge after an worker leaves your group. Fortunately, Nudge Safety additionally inventories unmanaged accounts that your worker might have created with their work e-mail outdoors of normal IT or procurement processes.

Not solely will Nudge Safety present you the listing of unmanaged apps, however you may set off automated password resets from throughout the platform to stop additional entry by the departing worker. With out this automation, it may take hours to do that manually, when you even know the accounts exist within the first place.

‍7. Clear up revoked accounts.

As soon as the consumer’s entry has been revoked, it is vital to scrub up their accounts to keep away from orphaning company knowledge or persevering with to pay for unused licenses.

Nudge Safety lets you ship an automatic “nudge” to the technical or enterprise proprietor for every SaaS utility with directions to delete or transfer delicate knowledge, reallocate licenses, and reassign possession of sources to a different consumer.

‍8. Doc offboarding actions with a built-in report.

Nudge Safety information the entire offboarding steps you’ve got taken, so you may all the time return and test what was accomplished for every worker. As soon as you’ve got completed offboarding a departing worker’s SaaS and cloud accounts, you may generate a .pdf report of the actions you accomplished and share it with inside customers or auditors.

‍Transition workers seamlessly with Nudge Safety

Nudge Safety helps you offboard departing customers effectively and fully, enabling you to guard company sources and keep away from enterprise disruptions with out squandering precious time on tedious, repetitive duties.

Begin your free 14-day trial now.