Learn to make the most of the file storage options of OneDrive in your Mac and collaborate with recordsdata shared throughout platforms.

Firms use Microsoft OneDrive to handle file shares throughout areas and customers and provides group members the flexibility to collaborate extra successfully throughout a number of platforms reminiscent of Home windows, iOS, iPadOS, Android and macOS. Most organizations steeped within the Microsoft ecosystem select OneDrive as a result of it really works so properly with Workplace 365 and Home windows.

For a lot of enterprise customers, OneDrive is constructed into Home windows 11 and obtainable by default, however on Macs, there are some steps you’ll have to take to stand up and operating with OneDrive. We’ll stroll by means of these on this article and get OneDrive working within the Finder, so you possibly can collaborate with different OneDrive customers and simply retailer your paperwork within the cloud.

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Creating an account and downloading OneDrive

Step one to organising OneDrive is getting an account. In case your group makes use of OneDrive for Enterprise, use your present work e mail login and it’s best to have entry to the required account.

PREMIUM: OneDrive Cloud Utilization Coverage.

For those who’re utilizing OneDrive for private use, you’ll have to create an account by heading to the Microsoft OneDrive web page and signing up at no cost — the free model provides you 5GB of cloud storage. After you have an account, obtain the software program and arrange the app on the Mac.

With account credentials in hand, obtain the OneDrive app for Mac. The simplest approach to get OneDrive is that if your group permits the Mac App Retailer; you possibly can go to the OneDrive web page on the Mac App Retailer and obtain and set up the app with one click on.

One other approach to obtain and set up the app is by visiting the OneDrive obtain web page and clicking Obtain. Make sure you go to this web page in your Mac, so it downloads for the proper platform.

Establishing OneDrive on Mac

When you’ve downloaded the software program, open the installer out of your Downloads folder — named OneDrive.pkg — and observe alongside within the OneDrive installer (Determine A).

SEE: Keep away from these widespread errors when operating OneDrive on Apple units.

Determine A

After putting in the software program, you’ll see a OneDrive icon within the Purposes folder in your Mac. Double-click to open the app. On the first display within the Set Up OneDrive program (Determine B), enter your account’s e mail tackle and click on the Signal In button.

Determine B

Comply with the setup assistant by means of the primary few screens, answering the questions on your account. The display for Your OneDrive Folder shows the situation that might be used to retailer your synced folders and recordsdata. You possibly can change it to a unique location by clicking the button titled Change Location; in any other case, click on Subsequent (Determine C).

Determine C

The following few screens present fundamental info on arrange and use OneDrive. Click on Subsequent at every display. On the Get The Cell App display, click on the Later button — you possibly can all the time obtain the iOS or Android app one other time.

SEE: Right here’s use Microsoft OneDrive in your iOS or Android system.

On the closing setup display, click on the button to Open OneDrive Folder. For those who’ve already been utilizing OneDrive on a Home windows pc or different system, your synced folders and recordsdata will begin showing within the OneDrive folder in your Mac. If not, then the folder will include just a few default folders and recordsdata (Determine D).

Determine D

Customizing your OneDrive setup

Subsequent, you’ll need to customise OneDrive in your Mac to make it work the best way you anticipate. Click on the OneDrive menu bar icon on the prime proper of the display, then choose the Preferences button from the window that seems (Determine E).

Determine E

Basic preferences

A number of the Basic preferences you’ll need to think about toggling embrace:

• Open at Login: OneDrive robotically begins every time you signal into your Mac.
• Conceal Dock icon: You possibly can choose to cover or not cover the Dock icon and resolve if you want to see notifications about sharing or modifying.
• Warn me earlier than my recordsdata I deleted are faraway from the cloud: This will perform as a precaution in opposition to unintended file deletions.

You’ll additionally need to select whether or not or to not use Information On-Demand. With this feature turned on, any folders and recordsdata synced by means of OneDrive are saved on-line however not saved in your Mac. Any such file from OneDrive is downloaded to your pc solely when you want to entry it.

The benefit right here is that you simply save on disk area. The drawback is that you want to be on-line to entry your recordsdata. In case your Mac is low on storage, it’s possible you’ll need to maintain Information On-Demand enabled.

To make sure that recordsdata are downloaded to your Mac and never saved solely within the OneDrive cloud:

1. Open the Preferences part of the OneDrive app from the menu bar.

2. Click on the button to Obtain recordsdata as you utilize them (beneficial) (Determine F).

Determine F

3. Click on the button for Obtain all OneDrive recordsdata now, and your entire OneDrive recordsdata might be downloaded to your Mac.

Account preferences

Below the Account part for Preferences, you possibly can see the identify of your OneDrive account and the way a lot area your OneDrive recordsdata are utilizing within the cloud. Right here, you possibly can select the place your recordsdata are saved in your system. To take action:

1. Click on the Select Folders button. This part exhibits you which of them folders are being synced between your Mac and your cloud storage.

2. Choose or deselect any folder or file (Determine G). Any that you simply deselect might be eliminated out of your Mac and saved solely on-line. You might need to deselect any folders you don’t want in your Mac however need to maintain in OneDrive.

Determine G

3. Click on OK when completed.

Backup preferences

From the Backup part for Preferences, you possibly can select to backup and retailer recordsdata and folders in your Desktop and Paperwork folder in your Mac to OneDrive robotically. To take action, you’ll have to click on the Handle Backup button and select to retailer any taken screens in OneDrive robotically (Determine H).

Determine H

When completed, shut the OneDrive Preferences window. Based mostly in your customizations, OneDrive will now work within the background to again up and synchronize your chosen folders and recordsdata.